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Step by Step : Manage File Server using FSRM File Screening in Windows Server 2012 R2

August 20, 2013

HI all,

In this post, lets go through a step by step on how to manage our Office File Server using FSRM File Screening in Server 2012 R2.

Before we start, let’s understand first what Is FSRM & File Screening Management?

FSRM (File Server Resource Manager) is a set of tools that allow administrator to understand, control, and manage the quantity and type of data stored on your servers.

Using FSRM, you can place quotas on storage volumes, screen files and folders, generate comprehensive storage reports, control the file classification infrastructure, and use file management tasks to perform scheduled actions on sets of files.

These tools help you monitor existing storage resources, and aid in planning and implementing future policy changes.

File Screening Management allows you to create file screens to block types of file from being saved on a volume or in a folder tree.

A file screen affects all folders in the designated path. You use file groups to control the types of files that file screens manage. For example, you might create a file screen to prevent users from storing audio and video files in their personal folders on the server. Like all components of FSRM, you can choose to generate email or other notifications when a file screening event occurs.

For this demo, as usual I will be using my DC01.comsys.local, SVR01.comsys.local and my Surface01.comsys.local client PC.

So, let’s get started…

1 – Before you started using FSRM and manage it, you need to install the FSRM

On the SVR01.comsys.local (this is my File Server), open Server Manager, on the Dashboard click Add Roles and Features, and click 2 times until you reach Select server roles box…

On the Select server roles box, expand File and Storage Services (Installed), expand File and SCSI Services, and then select the File Server Resource Manager check box then click Add Features…


2 – Next, On the Select server roles box click Next to proceed…


3 – On the Select Features box, click Next to proceed…


4 – On the Confirm installation selections box, click Install and wait few minutes for installation to be completed… 



5 – When the installation completes, click Close


6 – Next, open File Server Resource Manager…


7 – In the File Server Resource Manager console, expand File Screening Management, and then click File Group, Right Click File Group and click Create File Group…


8 – In the Create File Group Properties window, in the File group name box, type Comsys Media Files, then in the Files to include box, type *.mp* and *.torrent, and then click Add, in the Files to exclude box, type *.docx and *.xlsx, click Add, and then click OK.


9 – Verify that Comsys Media Files available in the File Group list…


10 – Next, let’s create a File Screen Template, right click File File Screen Template, and click Create a File Screen Template…


11 – In the Create File Screen Template box, under Template name:, type Comsys Media, then under File Group, select Comsys Media Files check box and next click Event Log tab…


12 – Once you click Event Log tab, click Send warning to event log (this require us to check the event viewer in later exercise) and click OK to continue…


13 – Verify that Comsys Media is listed in the File Screen Template…


14 – Next step is to create File Screen, right-click File Screens, and then click Create File Screen…


15 – In the Create File Screen box, in the File screen path text box, type C:\HR (you can point to any folder that you wish to screen the files), then under Derive properties from this file screen template (recommended) drop-down list box, and then click Comsys Media and then click Create….


16 – Next, verify that the File Screen is pointing to your selected folder…


17 – Next, let’s test the file screen function, log in to your client PC, and and try copy any MP3 file to HR folder that located in the SVR01 server, you should get a pop up saying that access denied…


If you have any *.docx or *.xlsx file, please give it a try, since in this demo I exclude *.docx file extension, when my domain users copy any *.docx file, it can be copied into the HR folder…


18 – Lastly, log in to SVR01 server and open Event Viewer, browse to Windows Logs and click Application, notice that you had the Warning stated User Comsys\Thava attempted to save C:\HR\*.mp3 to C:\HR on the SVR01 server.

Verify also the Event ID is 8215.


That’s all for now, I will continue more on FSRM function in my next post….

  1. Nushan permalink

    Very Useful.. thanks!

  2. KayouMT permalink

    Will I see many differences when I try to run that lab on 2008R2 ?

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